Types of Personal Data
The practice holds personal data in the following categories:
- Pet clinical and health data (not applicable under GDPR) and pet owner correspondence, addresses and contact details, which are applicable.
- Staff employment data
- Contractors data
Why we process Personal Data (what is the “purpose”?)
“Process” means that we obtain, store, update and archive data as follows:
- Pet health and pet owner correspondence data is held for the purpose of providing pets with appropriate, high quality, safe and effective care and treatment.
- Staff employment data is held in accordance with employment, taxation and pensions law.
- Contractors data is held for the purpose of managing their contracts.
What is the lawful basis for processing personal data?
The law says we must tell you which lawful basis we are attributing in terms of your personal data, as follows:
- We hold pet and pet owner data because it is in our Legitimate Interest to do so. Without holding the data, we cannot work effectively in providing a veterinary service to you.
- We hold staff employment data because it is a Legal Obligation for us to do so.
- We hold contractors’ data because it is needed to Fulfil a Contract with us.
Who might we share your data with?
We can only share data if it is done securely and it is necessary to do so.
- Pet health data may be shared with other healthcare professionals who need to be involved in your pet’s care (for example if we refer your pet to a specialist or if detailed laboratory work needs to be undertaken). Pet health data may also be stored for back -up purposes with our computer software suppliers.
- Employment data will be shared with other government agencies such as HMRC.
You have the right to:
- Be informed about the personal data we hold and why we hold it.
- Access a copy of your data that we hold by contacting us directly in writing: we will acknowledge your request and supply a response within one month, or sooner.
- Check the information we hold about you is correct and make corrections, if required.
- Have your data erased in certain circumstances
- Transfer your data to someone else if you tell us to do so and it is safe and legal to do so.
- Tell us not to actively process or update your data in certain circumstances.
How long is the Personal Data stored for?
- We will store pet health data for as long as we are providing care, treatment ore recalling pets for further care. We will archive (that is, store without further action) for as long as is required for legal or insurance purposes, or as recommended by trusted experts.
- We must store employment data for six years after an employee has left the company.
- We must store contractors’ data for seven years after the contract is ended.
In running and maintaining our website, we may collect and process the following data about you:
- Information about your use of our site, including details of your visits,such as pages viewed and the resources you access.
- Such information includes traffic data, location data,and the communication data or information voluntarily provided by you, for example, when you register for information or buy our services or communicate with us.
- We may gather information about your general internet use by using the cookie. Where used, these cookies are downloaded to your computer and stored on the computer’s hard drive. Such information will not identify you personally. It is statistical data and this data does not identify any personal details whatsoever.
- You can adjust the settings on your computer to decline any cookies if you wish. This can easily be done by activating the reject cookies setting on your computer.
What if you are not happy or wish to raise a concern about data processing?
You can complain in the first instance to the practice, for the attention of the Practice Manager at: Ryder-Davies & Partners, 18 Grundisburgh Road, Woodbridge, Suffolk IP12 4HG. Telephone 01394 380083 or email: firstname.lastname@example.org
We will do our best to resolve the matter. If this fails, you can complain to he Information Commissioner at www.ico.orguk/concerns or by calling 0303 123 1113.